Welcome
Audio Visual (AV) Equipment & Procedures
The Skaneateles Rotary Club has the essential equipment and capability to fully assist our guest speakers with their AV needs. The equipment includes: - Windows 10 PC with USB & MS Office
- CD/DVD drive
- Front Projector (Apple-compatible) with Screen
- Amplified speaker & PA system
- Internet available (quality of streaming NOT guaranteed)
AV Requirement Process/Procedures
To serve our guests with their AV requirements, good and timely communications as well as equipment is required. Therefore, please adhere to the following when you host a speaker with AV requirements:
- Determine FULL requirements, including equipment, software required and media that their program is on (USB drive, CD/DVD, etc.) If we do not have the essentials, we need some time to find a solution.
- Communications: Supply these requirements to the Program Chair well in advance of the event (a week, at the minimum)
- The Program Chair will see that proper individual(s) on the AV team is informed, as well a let the speaker, or speaker's host, know who it will be.
- Arrive Early: See that the speaker arrives early (30 minutes is not unreasonable) and introduces himself or herself to the AV Coordinator and supplies them with the software media and review the requirements.
- Trial Run: Prior the start of the meeting to ensure that all is set when he or she starts the presentation.
The above will allow us to serve our guest's requirements better and leave them with a taste of Rotary's professionalism. Remember, it's Team Effort from scheduling the speaker to the ending bell of the event.